The Connect2Switch Automation bundle includes Connect SEND, Switch 2017 Core Engine, the SwitchClient Module, Configurator Module, Metadata Module and 1-year Maintenance & Support.
Connect2Switch is the perfect external client for Enfocus Switch. Easily configured Connectors function as external clients to Switch. This allows remote job submission directly into Switch flows, optionally using job tickets (metadata) hosted by Switch. Connectors can be used by both local and remote users throughout the world.
Connect SEND saves valuable time with automated file delivery and job tickets!
As a business owner, you know it’s wise to fortify existing customer relationships. A solid base of current customers contributing to a predictable cash flow will allow you to plan ahead with confidence. It’s also more cost-effective to keep existing customers than it is to attract new ones. While every business needs some fresh customers, it’s a costlier form of business building because you don’t yet have a relationship with non-customers.
In today’s highly competitive (and global) marketplace, it’s not enough to simply ‘satisfy’ your customers. Enfocus Connect will let your business easily surpass the normal supplier expectations.
The Enfocus Connect family was designed to increase the efficiency of PDF file delivery from designer to service provider. At the heart of Enfocus Connect are Connector applets. The Connect application is used to define and create the applet, which then sits on the desktop of the designer or the customer of the service provider.
Connectors are designed to work independently or as part of a solution, made possible by the different products that make up the Enfocus Connect family. Using Connect SEND, your customers can deliver files without emailing and phoning your staff about settings and delivery credentials. Everything is pre-configured for customers to upload files automatically by dragging and dropping their files onto your branded Connector sitting on your customers’ Windows or Mac desktops.
Connect SEND securely and automatically delivers any electronic file by FTP/sFTP, HTTP, Email, or directly into an Enfocus Switch automated workflow to quickly and easily sort, manage and process files to achieve end-to-end automation.
Connect SEND provides customisable job tickets that are delivered along with the files describing who they are, what they are sending, and/or when a job is due. Job tickets are completely user-definable, are deliverable in CSV, TXT and XML formats and can request as much or as little information as you require to get the job done.
Connect SEND makes sure you can handle your customers’ jobs without the normal endless back and forth trying to determine which job goes to which customer and what exactly is it that they have ordered.
Connectors can provide your customers with secure, completely automatic delivery of PDF or any other file type to (S)FTP, HTTP, email, or directly into an Enfocus Switch automated flow. You can create a single Connector for all your customers that they can download from your website or create custom Connectors for your most-valued customers. Connectors created by Connect SEND do not require installation or administrator privileges to use.
And what if you need to change your delivery point or update your job ticket information?
Connect SEND provides an automatic updating mechanism, enabling you to update remote Connectors with any new settings. The process is hassle-free for you and your customer. Just publish the changes and the next time your customer sends a file, their Connector will automatically pick-up the new settings for future use.
Create the smartest automated production workflow in existence! Enfocus Switch 13 is the newest version of the modular, affordable automation solution that works the way you do. Enfocus Switch eliminates errors, streamlines repetitive functions and drives your productivity to levels previously unattainable.
Organise and manage workflows in a smarter way
With Switch 2017, you can receive, sort, route, notify, convert and optimise all possible file types, split & merge PDF files and easily control and drive third-party applications to deliver to any output medium. Enfocus Switch is a modular and open software solution that gives companies of all sizes and budgets a streamlined way to manage their files and associated business processes. Switch can easily be integrated with your existing systems and processes to maximise the productivity of your entire organisation.
Switch seamlessly ties together multiple applications into a customised and automated end-to-end workflow. No matter where a file originates from, what format it is in, or what the output will be, the workflow connected by Switch ensures the file is processed in less time, with less effort and at a lower cost.
Switch can control and automate applications that execute tasks such as:
- Converting between file formats
- Formatting and optimising images
- Preflighting and optimising PDFs
- Assembling complex documents and multi-part jobs
- Imposing files
Switch also integrates with the following critical back office and enterprise solutions for more intelligent job processing and company-wide data capture:
- Management Information Systems
- Digital Asset Management Systems
- E-commerce and web-to-print
Scalable to meet your needs
Whenever you need to expand the system’s versatility or increase throughput, Switch will help you grow with your business by providing an economical alternative that lets you implement only the functionality that you require.
Maximise your investments
Since Switch enables you to scale freely, and to take full advantage of your existing software investments and your employees’ skills in using them, it will deliver a rapid return on investment, with most sites recouping the costs in a matter of several months.
Switch can be tailored to create a customised workflow that’s right for your business
Switch offers a simple interface to guide you through building your workflow. The result is a custom, dynamically linked workflow that connects all necessary applications. Perfect for businesses who cope with the following challenges:
- We lose time sorting out and distributing files to the right people in our organisation.
- We put a lot of manual effort in processing files and images.
- We have many files to traffic, deliver and archive.
Switch will help you tackle these pains, step by step!
Discover the difference Switch can make
Communication is vital to the success of every organisation, no matter what kind of business you are in. The largest portion of that critical communication consists of the files your business creates, receives and shares with customers, partners and employees.
Take control of your organisation’s processes
With manual processes, you constantly need to check the quality of files being produced and the way they are shared and received. Switch eliminates that worry, giving users a secure way to automate the entire process with a guarantee of high quality.
Be consistent in all you do
Each company needs to be sure that the procedures it uses for processing files are consistent and error-free. Switch gives you a way to create workflows that automatically ensure this level of consistency and accuracy, while being flexible enough to adapt to new business needs as they develop within your organisation.
Use only what you need — grow when you’re ready
Switch is offered as a modular and open software solution. You can start by automating key processes and add modules with additional functionality as your business grows or specific requirements need to be fulfilled. This modular approach assures that you only pay for the functionality you need.
Like all Enfocus products, Switch is built with an open architecture that allows seamless integration and use of data and functionalities from other solutions. This provides companies the greatest flexibility for the least investment.
Benefit from Enfocus’ history of success
Enfocus has a history of providing affordable automation solutions that have enabled thousands of businesses across many industries worldwide to improve communication, productivity and quality. This experience makes Enfocus uniquely qualified to help businesses bring the same level of success to their file management processes.
Make your flows crystal clear to everyone
To help you build concise and user-friendly flows, Enfocus have created a powerful tool set to make sure your flows are clearly understandable and recognisable by everyone:
- NEW! Colored elements and connections
- NEW! Invisible grid to easily align flow elements
- Description fields for elements, which show as a tooltip when the flow is activated
- A flow documentation feature, which exports your flow to an HTML page. Each element and connection is clickable and is linked to a clear description.
Take advantage of proven technologies from industry leaders
Switch is integrated with numerous third-party applications that are in widespread use in the printing, publishing and graphics industries.
Whether you want to automate the setup and functionality of a software application or upload/download files and information from DAM and MIS/ERP systems, Switch provides you with an easy-to-use and configurable interface.
SwitchClient gives users a powerful tool for submitting and reviewing jobs being processed by the Switch Server. Not only can you launch and review jobs in Switch, you can add job information to the metadata stream that can be used anywhere in the flow.
It is not always possible to retrieve jobs and their metadata in an automatic way to enable an unattended and uninterrupted flow. Frequently it is necessary for an operator to submit a job into a flow because it is for example delivered on a flash drive, or because the job is not accompanied by the required information to route and process it correctly. Even when the delivery is automated, it may still be necessary to request operator intervention at some point in the flow because an error situation is recognised or because human intervention is desired to sign off or confirm a certain situation. In all these cases, SwitchClient offers a solution.
Using SwitchClient, you can:
- Connect to one or more Switch Servers on the local LAN/BPN. Note that mixed-platform networks (Mac and Windows) are supported.
- Submit jobs (files or job folders) and metadata (such as customer information, order number, page number, colour, quantities to print, etc.), that can be used in Switch to make routing decisions or to provide variable input to various tools and configurators.
- Review and process jobs being held in a Checkpoint, for jobs that need specific sign-off or approval. At this point in the workflow, you can add comments or replace the job files, download the Preflight Report (if there is one), etc.
- View job details and information about the status of the jobs that move through the Switch workflows.
- View log messages issued by processes on the Switch server.
The SwitchClient Module includes five SwitchClient licences, enabling five separate SwitchClients to run and access Switch simultaneously. Additional individual SwitchClient licences can be purchased as required. All SwitchClients are under the control of the workflow administrator who determines the access rights and whose own privileges provide global access to all Switch jobs currently in process.
The Configurator Module allows you to integrate, control and automate third-party applications.
Enhance your workflow’s intelligence (processing and routing) by giving access to other types of metadata originating from other applications or stored in other formats.
Common Fallacies About Automation
Implementing automation is time-consuming…
Enfocus Switch is built around the concept of gradual, stepped implementation that starts with one or two production “pain points” that can be implemented quickly.
Once these issues have been successfully addressed, you can tackle more complex workflow automation challenges. Gradual implementation is the key to success.
Automation is complicated…
Automation does not have to be complicated! And, while Switch is incredibly sophisticated, setting up flows is easy for novice and advanced users.
However, as your automation projects grow in complexity, it is important to be able to bring in experts. That’s why Enfocus works with Certified Partners — experts who implement automation projects on a regular basis and know how to tailor Switch to work best in your unique production environment.
Automation will make me lose my job…
Every company has to deal with repetitive tasks that add no value, but take time and increase the likelihood of introducing errors. Switch is perfectly suited to these jobs, freeing up staff to provide revenue generated services that deliver real value to customers.
Automation is not flexible…
On the contrary! Modular automation is like a box of building blocks, quickly and easily allowing you to build precisely what your company needs.
Using Switch, you can build any number of flows that support entirely different departments. One flow can integrate your web-to-print system with the internal estimating and scheduling system, while another automates prepress file preparation, and a third sets up files for delivery to a digital press. It can even help streamline bindery, assembly and fulfillment tasks! Additionally, because the system is open, it can easily be linked to your existing tools and databases.
Automation is expensive…
Most production automation solutions are complex and pricey. Fortunately, Switch provides an economical alternative that lets you implement only the modules you need, minimising the investment requirements.
In addition, Switch enables you to take full advantage of your existing software investments as well as your employees’ skills in using them!
Automation locks me in…
Automation is not just for large organisations — in fact, automation is recommended for companies of all sizes. Switch enables organisations to increase total throughput without increasing head count or overtime, so your company can compete with much larger competitors. Any sised company can benefit greatly by automating the most simple & basic repetitive tasks and frequently they are not the ones you are initially considering when implementing automation!
“Automation is not the enemy. Having collaborated with many graphic designers over the years, I always find it shocking how many don’t even avail themselves of style sheets or the batch processing tools in Adobe Bridge, and waste hours upon hours manually reformatting images and text. Likewise, it’s just as shocking to realise the extent to which resistance to automation results in many lost hours of more productive — and more satisfying — work. We ignore all these conveniences at our, and our businesses’, peril.” — Richard Romano, Senior Analyst, WhatTheyThink
Add Switch to your day-to-day processes and:
- Automate repetitive tasks
- Standardise processes and improve quality of work
- Reduce errors and rework
- Save time and money
- Increase total throughput of jobs
- Free up employees’ time so they can deliver value-added services
Switch Within the Enfocus Family
In addition to seamlessly connecting with third-party applications, Switch offers powerful synergies with other Enfocus Solutions.